Orders

Creating an Order

Orders can be made in one of two ways: by a customer through the shop front or by a merchant through the Shuup Admin.

To create an order through the Shuup Admin:

  1. Navigate to the Orders admin page by clicking Orders under the Orders category from the Shuup Admin menu.

    _images/orders-menu.png

  2. Click the New order button on the Order admin toolbar.

    _images/new-order.png

  3. Under the Customer details section, search the customer by name or email to select an existing customer, click the search icon to launch the customer selection popup or leave the field blank to create a new customer along with the order. If a customer is selected, click the bin icon to delete it.

  1. Under the Order contents section, click Add new line to add blank order lines to the order.

    These can either be of type product, other, or text/comment.

    If adding a product, clicking Select product will launch the product browser window.

    _images/add-new-line.png

    Here are the types of lines you can create in an order:

    Product line

    A product, quantity, and any pricing or discount information

    Other line

    A miscellaneous priced line

    Text/Comment line

    A non-priced text line

  2. Optionally, the Quick add product line form can be used to quickly add product lines to the order. For example, this can be used when adding products using a barcode scanning device.

    To quick add products:

    1. Enter a product name, sku, or barcode number and select desired product from the dropdown results.

    2. Press the plus button to add the product line to order or press the trash button to clear the input and select a new product.

      _images/quick-add.png

  3. Select shipping and payment methods for the order from the Shipping and Payment Methods dropdowns.

    _images/shipping-and-payment-methods.png

  4. Click the Proceed button to create the order.

    _images/proceed-button.png

Note

You must select shipping and payment methods for each order.

Note

Method rules, taxes and possible extra discounts are calculated after proceeding.

Editing an Order

  1. Navigate to the Orders admin page by clicking Orders under the Orders category from the Shuup Admin menu.

    _images/orders-menu.png

  2. Select the order that you wish to edit.

    _images/select-order.png

  3. Click Edit Order in the order toolbar.

    _images/edit-order-button.png

  4. Make any desired changes to the order contents as done when Creating an Order.

    _images/edit-order-contents.png

  1. Click the Proceed button to save the order contents.

    _images/proceed-button.png

Order Shipments

Creating an Order Shipment

To create an order shipment:

  1. Navigate to the Orders admin page by clicking Orders under the Orders category from the Shuup Admin menu.

    _images/orders-menu.png

  2. Select the order for which you want to create a shipment.

    _images/select-order.png

  3. Click Create Shipment in the order toolbar.

    _images/create-shipment-dropdown.png

  4. For each product, select the quantity of that product to include in the shipment. To easily select all remaining unshipped quantities, click Set All Products To Ship.

    _images/create-shipment.png

  5. Select a product supplier from the dropdown menu.

    _images/supplier.png

  6. Click the Create Shipment button to create the shipment.

Printing a Delivery Slip

To print a delivery slip for an order shipment:

  1. Navigate to the Orders admin page by clicking Orders under the Orders category from the Shuup Admin menu.

    _images/orders-menu.png

  2. Select the order which delivery slip you want to print.

    _images/select-order.png

  3. If you haven’t already done so, create an order shipment.

    See Creating an Order Shipment.

  4. Click Printouts tab on the left-hand side of the screen

  1. Click Get Delivery Slip HTML for the order shipment you would like to print (there will be one available for each shipment).
  1. You will now be taken to the delivery slip, which you can either print or save to your computer from your browser menu.

Order Payments

Creating an Order Payment

To create an order payment:

  1. Navigate to the Orders admin page by clicking Orders under the Orders category from the Shuup Admin menu.

    _images/orders-menu.png

  2. Select the order for which you want to create a payment.

    _images/select-order.png

  3. Click Create Payment in the order toolbar.

    _images/create-payment-dropdown.png

  4. Enter the amount of the payment in the Payment amount field or click Get Remaining Total to automatically fill will remaining unpaid total.

    _images/create-payment.png
  1. Click the Create Payment button to create the payment.

Viewing Order Payments

To view all payments for an order:

  1. Navigate to the Orders admin page by clicking Orders under the Orders category from the Shuup Admin menu.

    _images/orders-menu.png

  2. Select the order whose payments you want to view.

    _images/select-order.png

  3. Click the Payments tab on the left-hand side of the screen.

    _images/payments-tab.png

Note

The Payment tab won’t be available unless a payment has been created.

  1. Details will be listed for all payments associated with that order.

    _images/payments.png

Order Refunds

Note

Orders can only be refunded once at least one payment has been created for the order.

However, refund amounts are not restricted by existing payment amounts, meaning it is possible to refund more than has been actually paid.

If an order cannot be refunded, it will not be visible in the Actions dropdown menu.

Note

Once a refund has been created, it will appear as a refund line in the Order Contents tab.

To create a partial refund for a particular amount or to refund particular order line amounts:

  1. Navigate to the Orders admin page by clicking Orders under the Orders category from the Shuup Admin menu.

    _images/orders-menu.png

  2. Select the order for which you want to create a refund.

    _images/select-order.png

  3. Click Create Refund in the Actions dropdown in the admin page’s toolbar.

    _images/create-refund-dropdown.png

  4. To create a refund for a particular line, select the matching line number from the Line number dropdown field.

    _images/refund-line-form.png

    When refunding a product line, a field will appear to enter the quantity, as well as whether to restock the refunded products.

    Note

    A separate refund line will be created if returning both a quantity and an amount for a particular line.

  5. Click the Add More Refunds button to add additional refund forms.

    _images/add-more-refunds-button.png

  6. Click the Create Refund to add the entered refund amounts to the order.

To create a full refund for an order:

  1. Navigate to the Orders admin page by clicking Orders under the Orders category from the Shuup Admin menu.

    _images/orders-menu.png

  2. Select the order for which you want to create a refund.

    _images/select-order.png

  3. Click Create Refund in the Actions dropdown in the admin page’s toolbar.

    _images/create-refund-dropdown.png

  4. Click the Refund Entire Order button in the admin page’s toolbar.

    _images/refund-entire-order-button.png

  5. Review the order and refund amount information. To restock returned products, make sure the Restock products checkbox is selected.

  6. Click the Confirm Refund to create a refund in the full amount.

Canceling an Order

Note

Only unpaid and unshipped orders can be canceled.

To cancel an order:

  1. Navigate to the Orders admin page by clicking Orders under the Orders category from the Shuup Admin menu.

    _images/orders-menu.png

  2. Select the order that you want to cancel.

    _images/select-order.png

  3. Click Set Status in the order toolbar.

  1. Click Canceled in the dropdown menu.

The order will now be marked as canceled in the Orders admin list.

Completing an Order

Note

Only fully shipped orders chan be completed.

To set an order as complete:

  1. Navigate to the Orders admin page by clicking Orders under the Orders category from the Shuup Admin menu.

    _images/orders-menu.png

  2. Select the order you want to set complete.

    _images/select-order.png

  3. Click Set Status in the order toolbar.

  1. Click Complete in the dropdown menu.

The order will now be marked as completed.

Printing an Order Confirmation

  1. Navigate to the Orders admin page by clicking Orders under the Orders category from the Shuup Admin menu.

    _images/orders-menu.png

  2. Select the order whose confirmation you want to print.

    _images/select-order.png

  3. Click Printouts tab on the left-hand side of the screen.

  1. Select Get Order Confirmation HTML from the dropdown menu.
  1. You will now be taken to the order confirmation, which you can either print or save to your computer from your browser menu.